Instructions for the preparation of posters
Instructions for Speakers
A speakers' ready room, available every day throughout the meeting, will be provided for speakers. The speakers’ ready room is located in Penn Room II.
Presentations must be in MS PowerPoint format (.ppt), suitable for use with Windows XP. Presentations prepared in PowerPoint 2007 must be saved as an earlier version.
Please provide your presentation(s) to the audio-visual assistant in the speakers’ ready room on CD, DVD or memory stick. The presentation will be downloaded on a computer from the organization. This has to be done before the session preceding the speaker’s session. E.g. a presentation in session 3 must be provided to the assistant before session 2. Speaker’s in the first session of a day must upload their presentation before the end of the previous day.
Speakers are requested to check their presentation after uploading their file. This is especially important when using embedded files, e.g. video films or other not PowerPoint files.
Speakers may not use their own computer for their presentation.
Presentations will be shown using LCD projection only. There will be no facilities for 35 mm or overhead transparencies.
Each presenter must make him/herself known to the chairpersons on time, i.e. during the break before the session. The chairpersons will be available on the presentation floor during the last 15 minutes of the break.
Speakers are informed about their time slot. It is essential to stay within that time slot, and session chairs will strictly prevent speakers from exceeding the time slot. The time slot includes at least 5 minutes (keynote speakers) or 2 minutes (other speakers) for questions or discussion.
The discussion time during a session is limited, and several people from the audience will not be able to pose their questions. Therefore, directly after their session speakers are requested to go to the “Speakers’ Corner” in the Shipping Hall. At the “Speakers’ Corner” people from the audience ones more will have the opportunity to contact speakers.
Speakers are requested to enter the presentation floor during the discussion time of the previous speaker.
Poster presenters’ information
Posters should be mounted by the beginning of the first coffee break on Thursday at 10:20 and dismantled at the end of the conference. So posters will be displayed during the whole conference. Upon registration please check the final program for poster board number that has been allocated. Please use the board with the same number.Scheduled moments for poster viewing are the coffee breaks in the morning and afternoon. Poster presenters are expected to stand at their poster for informal discussion during minimally 2 of the 4 coffee breaks. So a schedule has been made that half (Part I) of the presenters stand at their poster on Thursday, and the other half (part II) on Friday. But of course it is encouraged to stand at the poster too at other moments, e.g. during lunch or on the other days.
Each poster will be visited and assessed by people from the Poster Award Committee, consisting of people from the Scientific and/or Organizing Committee, and chaired by Rita van den Berg. The best poster will be awarded during the conference closing.
During Thursday and Friday, each poster will be visited and assessed by people from the Poster Award Committee, consisting of people from the Scientific and/or Organizing Committee, and chaired by Rita van den Berg. The best poster will be awarded during the conference closing.